Abstract presentation guidelines

If you are participating as an abstract presenter at the ANZET Meeting 2025, please read through the information below. If you have any questions or need assistance, please contact csanzet@theconferencecompany.com.

Registration

All presenting authors (oral, mini oral, and poster) need to complete their registration for the Meeting by 25 June 2025.

So we can include your details in the Meeting Handbook and have your abstract published please register no later than 25 June 2025. After this date your presentation may be removed from the program.

If you wish to withdraw your abstract, please advise us as soon as possible so that the program can be adjusted accordingly.

Oral presentations

Your oral presentation is comprised of a presentation followed by questions and answers.

Please refer to your confirmation email for the duration of the presentation. If your presentation is 15 minutes long – it will consist of a 10 minute presentation followed by a 5 minute Q+A. If your presentation is 10 minutes long it will consist of an 8 minute long presentation followed by a 2 minute Q+A.

Slide setup

Please save your slide setup in 16:9 ratio (widescreen) to fit the projection being used.

The first slide of your presentation will be your Disclosure Statement. Please select the disclosure slide that is appropriate and insert into your presentation.

Disclosure slides and templates can be found here:
Slide Template

The two slide options are:

Slide one

• In accordance with the policy of the Australia & New Zealand Endovascular Therapies Meeting the following presenter has indicated that they have a relationship which in the context of their presentation, could be perceived as a real or apparent conflict of interest but do not consider that it will influence their presentation. The nature of the conflict is listed:

• INSERT NATURE OF CONFLICT HERE – for example: Spokesperson for a particular pharmaceutical company or, funding grants from companies.

Slide two

• The presenter has advised that the following presentation will not include discussion on any commercial products or service and that there are no financial interests or relationships with any of the commercial supporters of this year's ASM.

At the venue

Each session room is equipped with standard presentation technology and you will have the choice of a lectern microphone, lapel microphone or handheld microphone. The venue is also set up for Mac users.

Please load your presentation at the Speaker’s Preparation Room at least 2 hours prior to your presentation. We recommend bringing two copies of your presentation on two separate USB sticks.

The room will be open at the following times:

Thursday 1 August: 0730 - 1800hrs

Friday 2 August: 0700 - 1730hrs

Saturday 3 August: 0700 - 1700hrs

Sunday 4 August: 0800 - 1130hrs.

Mini oral presentations

Please follow the above oral presentation guidelines. Chair persons will maintain the timing for each presentation. To assist us please note the following:

1. Please load your presentation in the theatrette you are presenting in during the morning/afternoon tea break immediately prior to the session. Your mini oral theatrette has been sent to you in email with your presentation details.

2. Please be in the allocated theatrette at the start of the mini-oral session you are presenting. The Conference Company team member will assist you from there.

3. Please use the Powerpoint template for your mini-oral presentation, where a maximum of 4 slides is permissible (including the title/disclosure slide). All information must appear on each slide, sequential builds are not to be used.

4. Three minutes have been allocated for your presentation. There will be a count- down clock on the screen and the screen will switch off at 3 minutes and 30 seconds.

5. At 3 minutes you will have the opportunity to answer a few questions.

6. At 5 minutes the next presentation will appear on the screen and the chairperson will thank you and introduce the next speaker.

Poster presentations

Posters will be on display from 0930hrs Friday to 1330hrs Sunday. You are requested to hang your poster by 0830hrs on Friday 2nd August. There is one dedicated Poster Session scheduled from 1740 - 1840hrs on Friday 2nd August. Please be by your poster(s) during this session. You may wish to also be available at your poster(s) during the lunch breaks on Friday and Saturday.

At completion of the ASM, all authors are responsible for removing their posters. Please remove your poster between 1700hrs Saturday and 1330hrs Sunday. All uncollected posters will be disposed of.

The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers. Remember that your material/illustrations will be viewed from distances of one metre or more. Lettering should be as large as possible and preferably in bold type.

Brief captions, tables that are few in number but clear, succinct text.

POSTERBOARD SIZE

Each poster is limited in size to 1186 high x 900 wide (millimetres) and portrait orientation is required. Nothing larger can be accommodated.

Poster boards will be velcro compatible.

Guide for presentation of posters

INITIAL SKETCH. Plan your poster early. Focus your attention on a few key points. Try various styles of data presentation to achieve clarity and simplicity. Does the use of colour help? What needs to be expressed in words?

ROUGH LAYOUT. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. Draw rough graphs and tables. This will give you an idea of proportions and balance.

FINAL LAYOUT. The artwork is complete. The text and tables are typed but not necessarily enlarged to full size. Now ask - "Is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is the pathway through the poster clear?"

BALANCE. The figures and tables ought to cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit text, but keep it brief. The poster should be understandable without oral explanation.

TYPOGRAPHY. Avoid abbreviations, acronyms and jargon. Use a consistent type-style throughout. Use large type, for example helvetica. A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.

MOVEMENT. The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows). Size attracts attention. Arrows, hands, numbers and symbols can clarify sequence.

SIMPLICITY. Do not overload the poster. More material may mean less communication. Ask yourself, what do I want the viewer to remember?

If you have any queries please contact The Conference Company via email: csanzet@theconferencecompany.com